Privacy Policy
This Privacy Policy applies to Staff Clock (the “App”). The App is used for organizational attendance and check-in verification. The App is intended for use by members of an organization, and typically requires an organization-issued account.
1. Information We Collect
1.1 Account & Identity
- Account identifier (e.g., email/phone/employee ID/username depending on your login method)
- Organization/department information associated with your account (assigned by your organization’s admin)
1.2 Attendance & Usage Data
- Attendance records (time, check-in type, result/status)
- Location information (used for check-in location validation; may include precise/coarse location)
- Device and diagnostic information (for troubleshooting and security; may include device model, OS version, app version, crash logs)
1.3 Face-Related Data (Sensitive)
When you use face verification features, the App may:
- Capture a face photo via the camera (for enrollment/verification)
- Extract and upload a face feature (embedding/vector) for attendance verification
Face photos and face embeddings are highly sensitive. They are used only for attendance verification and may be subject to organization policy, retention requirements, and access control.
1.4 Push Notifications
- Push token identifiers (e.g., FCM/APNs token) to deliver random check-in reminders and other attendance-related notifications
2. How We Use Information
We use the information to:
- Provide attendance check-in, records, and statistics
- Perform face verification and location validation to improve authenticity and security
- Send attendance-related notifications (e.g., random check-in reminders)
- Maintain security, prevent abuse, and troubleshoot issues
3. Sharing & Disclosure
We do not use your data for advertising or cross-app tracking. We may share information:
- With your organization/admin for attendance management and compliance
- With infrastructure providers as necessary to deliver the service (e.g., push services, storage/servers), limited to what is required
- When required by law or government/authority requests
4. Storage & Security
- In transit: HTTPS/TLS is recommended (ensure both client and server enable it before release).
- At rest: The App may store session-related data using secure storage; servers store attendance records and face verification data as needed.
- Access control: limited to authorized personnel/admins.
5. Your Choices & Rights
Subject to applicable laws and your organization’s policies, you may request to:
- Access or correct your personal data
- Delete/withdraw face-related data (if permitted by organization policy)
- Disable notifications or deny camera/location permissions (relevant features may not work)
6. Permissions
The App may request:
- Camera: face capture/verification
- Location: check-in location validation
- Notifications: random check-in reminders
- Photos: avatar selection/upload (optional)
7. Children
The App is intended for organizational members and is generally not directed to children. If you believe a child is using the App, contact it@easibook.com.
8. Contact Us
If you have questions about this policy, contact: it@easibook.com.